Top Healthcare Data Capture Companies in the United States

Posted by Brinna Hanson on June 19th, 2020
Brinna Hanson
Brinna is a marketing professional and graduate of the University of Minnesota. Brinna joined Smart Data Solutions in 2019 to assist the marketing department reach new heights with a focus on the HubSpot inbound process. From her time at Smart Data as well as at previous internships, Brinna has been able to gain knowledge in many different aspects of marketing as a whole.

In the age of digitalization, paper and manual processes have become more obsolete. Many different industries benefit from electronic data capture, as it makes their processes easier and more efficient. Data capture differs from data entry in that it utilizes advanced technology and streamlined solutions to make electronic data transfers more accurate and efficient than ever before. 

How Data Entry is Different From Data Capture

Data entry includes gathering and inputting information for reporting, tracking, or collection purposes. It also requires a lot of hands-on work, even in the digital era. 

A data entry clerk, the person who enters data into the computer, takes paper documents and transfers that information to digital format. They may have keyboard shortcuts or auto-fill capabilities to speed up the process, but there is still a lot of manual work to be done.

Data capture, on the other hand, is one of the most efficient ways to collect data, especially from paper documents. Data capture uses automation, artificial intelligence, and other new and developing technologies to automatically capture data, without the need for human interaction. Data capture is a streamlined process that eliminates the need for manual processing by using OCR (optical character recognition) technology and AI capabilities. 

Automated data capture can improve accuracy, efficiency, and the effectiveness of data. With the use of artificial intelligence and machine learning, data capture can get incredibly granular when it comes to collection. It can actually determine “if this, then that” type scenarios to ensure nothing is missed. 

What is Included in Healthcare Data Capture, Compared to Other Industries?

Data capture is heavily utilized in industries like marketing, statistics, science, meteorology, and of course healthcare. Data capture in healthcare requires many steps and is very detailed in order to collect all sorts of data, while also protecting sensitive patient information and following specific rules and regulations such as HIPAA compliance.  

When it comes to the healthcare industry, there are endless areas that require data transfers of sensitive patient information—and it must be safe, secure, and accurate. Some ways data capture is utilized in healthcare include:


These are just some examples of how healthcare and insurance companies use secure data capture. Due to differences between companies, insurance forms, annual updates, etc., data capture systems need a lot of work. By hiring a company to handle your data capture, there is no need to update systems or implement technologies in-house. By streamlining those services, payers and providers can save time and money, as well as reduce the stress of having to manage their own data. This keeps collateral more secure and speeds up timelines so that payers and providers alike can have peace of mind. 

Some of the Top Healthcare Data Capture Companies in the U.S. Include:

Datamark Incorporated has been featured on Bloomberg, Business Insider, and MarketWatch, and has worked with some of the largest healthcare businesses in the country. On top of their data capture services, they also cover a lot of other facets of the healthcare industry. They offer digital mailroom services, document scanning, imaging, and processing, as well as customer service and accounting management. 


Ibml is actually a partner of Datamark Incorporated but still remains one of the top data capture companies for the healthcare industry. They know the importance of being able to outsource document processing services for their clients. They offer a wide range of services that include, but are not limited to scanning and rescanning, large-format scanning, indexing, data capture, back-file converting, image and data archiving, converting film (x-rays, etc) to digital format, and media destruction as well. 


Data Capture Solutions website says they are a leading Value Added Reseller within the healthcare industry. Their initiative is to enhance patient safety, while complying with rules and regulations, including the Joint Commission’s standards. Similar to Smart Data Solutions, they offer a la carte solutions, but will also integrate into existing systems and programs within your organization. They offer both software and hardware solutions including barcode scanning and other aspects of healthcare that focus on streamlining workflows and maintaining data security. 


Abbyy is a data capture solution that focuses on eliminating manual, redundant, or duplicate work and data. They are aware that paper documentation is likely going to be a part of healthcare for many years to come, but they can work with that. They want to help providers be able to manage different forms of data to the best of their abilities. By eliminating the need for manual processes, inevitable human error, and duplicating existing data, they improve patient care and security. 


Relisource focuses on answering a simple, yet poignant question in healthcare — Why wouldn’t any industry switch to Electronic Data Capture? They answer this by proving the 4 major benefits of EDC which are increased security, maintained consistency, improved efficiency, and easier access. They’ve assisted in the modernization of companies in such areas of healthcare as Pharmaceutical, Biotechnology & Medical Devices. 


Smart Data Solutions as you know sets our main focus on streamlining the entire healthcare workflow. With an in-house mailroom, medical claims clearinghouse, and AI advanced data capture solutions, we are leading the industry in electronic data capture. We continue to improve our technologies and cater to the ever-changing industry of healthcare. By having all the steps involved in claims processing at our facilities, we have no issues streamlining payer and provider workflows. We focus heavily on efficiency and quality control to ensure no errors or redundancies.

To work with us on a streamlined healthcare solution for your business, or to introduce strong, secure data capture into your organization, contact us on our website, today!

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